Shipping supplies for storage; what can go wrong?

There are supplies that are easier to keep in storage and distribute from there. Shipping supplies for storage is a complex process that shouldn’t be taken lightly. There are numerous standards and regulations that you will have to go by without an exception. These standards and regulations are there for your benefit. They are there for the safety and protection of you and the goods you are shipping. Nowadays, technology has made every process faster and easier. Therefore, an electronic air waybill, aka e-AWB, is indispensable when it comes to labeling any kind of cargo, parcel, or package. You must have all the necessary information before you pack and ship your goods. This is why it would be best if you put your trust in professional shipping and logistics companies and hire them to do the job for you.

Things to be checked before shipping supplies for storage that you want to rent

Finding the right storage is not an easy job. So, dedicate yourself to this task seriously. There are multiple things you should check before you ship your supplies. You have to be sure that that storage meets all your requirements and criteria. Your chosen storage should provide a suitable environment for your supplies. This means enough space, good hygiene, and professional staff.  Another thing is whether it provides special services, such as the temperature-controlled environment. Some, or maybe even all your supplies might have to be stored at a specific temperature. Another especially important thing is to look at storage opening hours and the fact of whether it suits you. It would be good if there is an option for opening out of hours in case of emergency. This way, you will be able to organize the further distribution of your supplies and everything else required.

Staff putting supplies to shelfs
Make sure your chosen storage has enough space for all your supplies and that it meets all your needs.

When shipping supplies for storage, the type of supplies determines everything

Depending on what the supplies are, you will choose how to ship them. The choices are via land, air, or sea freight. Each one of these can be the best option, it only depends on the goods that you are shipping. Therefore, it is very important that you determent the right conditions that your supplies must be shipped in. By conditions, we mean temperature and surroundings. If, for example, you are shipping products, that must be in a cold environment, you will have to request cold chain services. Cold chain implies a low temperature-controlled environment for your goods. Low temperature is maintained by refrigerators, vaccine carriers, cold boxes, etc. This way, your products will stay well preserved and valid during their transport. After shipping supplies for storage, you will have to find a storage warehouse, from where they will be further distributed.

There are many supplies that require cold chain services. Here is the list of the most common ones:

  • Pharmaceutical products are the most common when shipping supplies for storage
  • Meat
  • Frozen food
  • Certain chemicals

Upon the arrival of your supplies, the air-conditioned warehouse is a must

Once your shipment arrives in the required country or city, it goes to a warehouse. But, if during the transport they were in a low-temperature environment, they must stay that way in the warehouse as well. A warehouse that can provide this kind of environment is so-called air conditioned warehouse. These warehouses have professional cooling systems installed and a big backup generator in case of a power outage. So, these warehouses are an absolute must for supplies that require specific temperature maintenance. As previously mentioned, these supplies are usually meat, pharmaceutical products, or frozen food. Therefore, they are important for everyday life and they cannot go bad in the warehouse. When shipping supplies for storage, this is the safest place on their way to a final destination. Here, employees will do their job the best way possible and take care of your goods.

Shipping supplies for storage with air conditioners
Choose the warehouse with professional air conditioners that will, without a hitch, maintain a temperature-controlled environment.

Communication with the staff after shipping supplies for storage

Good communication with storage staff is crucial. After all, they are the ones who will be taking care of your supplies. So, be polite, but strict with your demands. There are different rules and requests for different supplies. Therefore, you will have to explain to them what you need. And, you will have to explain everything thoroughly. Make sure that you have covered it all since these supplies are your responsibility right up to the moment you leave them in the warehouse. Another very important thing is paperwork. Fill in and sign all the paperwork correctly. Triple-check it if needed. Once it has been processed, it is difficult to correct any mistakes. This way you are leaving no room for guessing, misunderstandings, and possible problems. Once you sort all this out, you will be sure that your supplies are in good hands and will be handled well.

Man shaking hands with storage staff
Make sure you communicate all your requests to the warehouse staff. This way you will leave no room for mistakes.

So, to sum this up

As you can see, this is not a 5-minute job. There are many things to do before shipping supplies for storage. From choosing the right warehouse to communicating with its staff. But, all this, you must do in order to store your goods safely. Therefore, if this mission is upon you, better start sooner than later. This way, you will not be rushed and all over the place. When all is done in time and thoroughly, there is little room for mistakes. And making no mistakes is exactly what you want. After all, it is everyone’s goal that everything goes quickly and smoothly. So, without any further delay, good luck and safe storing.

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